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Quick Service Guide 707f
Special Standards
Periodicals—Automation Letters
January 2006
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Related QSGs
707a, Periodicals General Information and Eligibility
201a, Designing Letters and Cards for Automated Processing
Physical Standards (201, 707.3)
Maximum weight: 3.3 ounces.
For an overview of the physical standards for discount letters, see Quick Service Guide 201.
For an overview of designing letters for automated processing, see Quick Service Guide 201a.
Rates and Fees (707.1)
Rates include addressed piece charge, pound rates (advertising and
nonadvertising), and
applicable discounts; factors include place of mailing, destination,
presort, etc.
- 5-Digit (optional): 150 or more pieces to the same 5-digit/scheme
placed in a 5-digit/scheme tray.
- 3-Digit: 150 or more pieces to the same 3-digit/scheme placed
in a 3-digit/scheme tray.
- Basic: 150 or more pieces to the same AADC placed in an AADC
tray, and all remaining pieces placed in mixed AADC trays.
Destination entry discounts (DSCF and DADC) have additional
standards (707.28).
Not all presort levels may be claimed in combination with
other automation or destination entry discounts.
Ride-Along rate available for items eligible for Standard
Mail (707.15).
Eligibility Standards (707.14)
For authorized publications (e.g., magazines and newspapers) whose
primary purpose is transmitting information. Periodicals must
be issued at least
four times a year at a stated frequency from a known office of
publication and be formed of printed sheets. General and requester
publications
must have an established list of subscribers or requesters. All
pieces within
each mailing must be in the same processing category. Mailings
eligible for automation discounts must contain automation-compatible
(201.3)
100% delivery point barcoded (202.5) pieces, sorted as described
below.
Each piece must also include a complete delivery address with
correct ZIP Code or ZIP+4 code.
For address standards, see 707.4;
for barcode quality standards, see 708.4;
and for CASS/MASS standards, see 708.3.
Addresses matched using CASS/MASS-certified process within
180 days before mailing.
All letter-size reply cards and envelopes (business reply,
courtesy reply, and meter reply mail) provided as enclosures
must meet
the standards in 707.14.1.2.
Mailers can apply Repositionable Notes ("sticky notes") for
an additional charge of $0.015. See 709.7.
Postage Payment and Documentation (707.16, 707.17)
Advance deposit account(s) at the original and each additional
entry post office, unless authorized under Centralized
Postage Payment
(CPP) (707.16.5).
Documentation:
- Postage statement: Form 3541,
Periodicals One Issue or One Edition, or approved facsimile.
- Supporting documentation: required by rates claimed,
including marked copy. Documentation generated
by PAVE-certified software
or printed
in standardized format.
- Form 3553 for address and barcode accuracy
must be retained by mailer for 1 year (708.3.5.2).
Mail Preparation (707.24)
See reverse for preparation and labeling.
1-foot or 2-foot trays used where appropriate
(e.g., when there is enough mail to fill
a 2-foot tray,
a 2-foot tray must be used).
Pink barcoded tray labels required (707.21).
Trays sleeved and strapped (707.20). See
707.20.1.5 for exceptions to strapping
for mailings that
originate and
destinate in
delivery area
of same SCF. Strapping not required
on trays placed on
5-digit, 3-digit, and SCF pallets that
are secured with stretchwrap.
Enter and Deposit (707.27)
Deposit only at authorized original
and/or additional entry post office(s),
unless
authorized exceptional
dispatch under 707.27.3. For the specific
DMM standards applicable to this category of mail, consult the DMM
sections referenced above and the general sections within each DMM module.
| Traying
Sequence (707.24) |
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5-Digit/Scheme
Trays:
Optional, at least 150 pieces to same
5-digit ZIP Code or optional 5-digit scheme destination;
bundling not permitted; only
one overflow tray permitted per destination.
Barcoded Labels: For Line 1: on 5-digit trays, use city,
state, and 5-digit ZIP Code on mail; on optional 5-digit
scheme trays, use destination shown in City State File.
Rate: 5-Digit
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3-Digit/Scheme
Trays: Required,
at least 150 pieces to same 3-digit ZIP Code/scheme destination;
bundling not permitted; only one overflow tray permitted
per destination. (Exception: One less-than-full tray must
be prepared for any remaining pieces for each 3-digit ZIP
Code/scheme of origin post office.)
Barcoded Labels: For Line 1, use L002, Column B, for destination
facility.
Rate: 3-Digit
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AADC
Trays: Required,
at least 150 pieces to same AADC; bundling not permitted;
only one overflow tray permitted per destination. Pieces
must be grouped by
3-digit ZIP Code prefix or 3-digit/scheme if applicable.
Barcoded Labels: For Line 1, use L801, Column B for destination facility.
Rate: Basic
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Mixed AADC
Trays: Required,
any remaining pieces placed in mixed AADC trays grouped by
AADC; only one less-than-full mixed AADC tray permitted per
mailing.
Barcoded Labels: For Line 1, use L011, Column B for destination
facility (for BMC/ASF entry, use L010, Column B).
Rate: Basic
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1. Use "NEWS" only if issued weekly or more frequently.
2. Use "5D BC" on 5-digit trays; use "BC 5D SCHEME" on
5-digit scheme trays.
3. For news 5-digit scheme trays, use "NEWS LTRS BC 5D SCHEME."
4. Use "3D BC" on 3-digit trays; use "BC SCHEME" on
3-digit scheme trays and, if applicable, as shown in L002,
Column B, followed by the letter "A," "B," or "C."
Bundling not permitted in full trays. Bundling required in mailings
consisting entirely of card-size pieces and for pieces placed in less-than-full
3-digit origin and mixed AADC trays.
Where overflow trays are permitted, they are required for required
presort levels (707.24.2).
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