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Quick Service Guide 240a
Discount Letters and Cards
Standard Mail Nonmachinable Letters
703, Standard Mail Nonprofit Eligibility
Physical Standards (201.2.0)
Maximum weight: less than 16 ounces.
For an overview of the physical standards for discount letters and cards, see Quick Service Guide 201.
Rates and Fees (243.1.0)
Nonmachinable rates apply to pieces that have one or more of the nonmachinable criteria in 201.2.1.
Pieces over 3.3 ounces are prepared as nonmachinable letters and mailed at Standard Mail Not Flat-Machinable rates in 443.5.5 unless barcoded and mailed as automation flats under 301.3.0.
There are no Standard Mail card rates; cards may be mailed at letter rates.
Destination discounts apply to mail prepared as prescribed by USPS and addressed for delivery within service area of destination BMC/ASF or SCF (246.2.0).
Annual $175.00 presort mailing fee (243.3.2).
Letters containing mailable items not required to be sent using First-Class Mail can be sent using Standard Mail. Standard Mail is typically used for advertisements and flyers. Additional content restrictions must be met for authorized nonprofit mailers (703.1.0).
Eligibility Standards (243.5.0)
Mailings of 200 or more addressed pieces sorted and marked as described below. All pieces must meet one of the nonmachinable criteria in 201.2.0. Pieces are eligible if not required to be mailed at First-Class Mail rates or not eligible for Periodicals rates. Nonprofit rates require specific authorization (703.1.0).
Each piece must include a complete delivery address with correct ZIP Code or ZIP+4 code.
A certified process (243.3.8.1) must be used within 12 months before mailing to ensure accuracy of 5-digit ZIP Codes.
Mailers can apply Repositionable Notes for an additional charge of $0.015. See 709.5.0.
Postage Payment and Documentation (244)
Precanceled stamp (604.3.0), meter (604.4.0), or permit imprint (604.5.0).
Additional standards apply to mailings of nonidentical-weight pieces.
Mail preparation (245)
Marking on each piece in the postage area (202.3.0):
When preparing full trays, mailers must fill all possible 2-foot trays first; if there is mail remaining for the presort destination, mailers must use a combination of 1-foot and 2-foot trays that results in the fewest total number of trays for that presort level.
See reverse for preparation and labeling.
Use 2-inch tray label (245.4.0).
Trays on pallets (705.8.5) are permitted and preferred.
Trays sleeved and strapped (245.3.4). See 245.3.5 for exceptions to strapping for mailings that originate and destinate in delivery area of same SCF. Strapping not required on trays placed on 5-digit, 3-digit, and SCF pallets that are secured with stretchwrap.
Enter and Deposit (246)
Mailing entered at an acceptance point designated by USPS.
For the specific DMM standards applicable to this category of mail, consult the DMM sections referenced above and the general sections within each DMM module.