Quick Service Guide 230d

Commercial Letters and Cards

First-Class Mail Automation Letters and Cards

May 12, 2008
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Related QSGs

201b, Using Tabs, Wafer Seals, and Glue Strips

230a, First-Class Mail Move Update

Physical Standards (201)

Maximum weight: 3.5 ounces.

Heavy letter mail weighing more than 3 ounces must have a barcode in the address block and be prepared in a sealed envelope in 201.3.13.4.

For an overview of the physical standards for commercial letters and cards, see Quick Service Guide 201.

Prices and Fees (233.1.0)

Annual $180.00 presort mailing fee.

Content (233.2.0)

First-Class Mail is required for personal correspondence, handwritten or typewritten material, and bills or statements of account. It also may be used for any mailable item including advertisements and lightweight merchandise.

Eligibility Standards (233.5.0)

Mailings of 500 or more addressed pieces, 100% delivery point or Intelligent Mail barcoded, sorted, and marked as described below. All pieces must be automation-compatible (201.3.0). Pieces mailed at card prices and pieces mailed at letter prices must meet separate 500-piece minimums.

Each piece must also include a complete delivery address with correct ZIP Code or ZIP+4 code.

For address standards, see 233.5.4; for barcode standards see 708.4.0; and for CASS/MASS standards see 708.3.0.

Addresses on all pieces must be updated within 185 days (95 days, effective November 23, 2008) before mailing through a USPS-approved address update method (e.g., ACS, NCOALink, FASTforward, or the appropriate ancillary service endorsement except Forwarding Service Requested, under 507.1.5). For an overview of the Move Update standards, see Quick Service Guide 230a.

Addresses must be matched using CASS/MASS-certified process within 180 days before mailing.

All letter-size reply cards and envelopes (business reply, courtesy reply, and metered reply mail) provided as enclosures must meet the standards in 201.3.14.

Mailers can apply Repositionable Notes to letters for an additional charge of $0.005. See 705.21.0.

Postage Payment and Documentation (234)

Precanceled stamp (604.3.0), meter (604.4.0), or permit imprint (604.5.0).

Additional standards apply to mailings of nonidentical-weight pieces.

Documentation:

Mail Preparation (235)

Mark each piece: "First-Class," and "AUTO" in the postage area. For optional marking location, see 202.3.0. Pieces bearing a delivery point barcode or an Intelligent Mail barcode in the address block or on an insert visible through a window do not require the additional "AUTO" marking. Pieces not marked "AUTO" must bear both the "Presorted" or "PRSRT" and "First-Class" markings. For price markings applied by MLOCRs, see 202.3.5. Pieces not claimed at an automation price must not be marked "AUTO" unless single-piece postage is affixed or a corrective single-piece price marking is applied under 235.5.1.2.

When preparing full trays, mailers must fill all possible 2-foot trays first; if there is mail remaining for the presort destination, mailers must use a combination of 1-foot and 2-foot trays that result in the fewest total number of trays for that presort level.

Barcoded tray labels required (235.4.9).

See page two for preparation and labeling.

Trays sleeved and strapped (235.3.4). See 235.3.5 for exceptions to strapping for mixed AADC trays and mailings that originate and destinate in delivery area of same SCF.

Enter and Deposit (236)

Mailing entered at an acceptance point designated by USPS.

For the specific DMM standards applicable to this category of mail, consult the DMM sections referenced above and the general sections within each DMM module.

Preparation

Traying Sequence (235.6.0)
5-Digit/Scheme1 Trays: Optional, but required for 5-digit price. 150-piece minimum to same 5-digit/scheme destination; bundling not permitted except for card-sized pieces; only one overflow tray permitted per destination.2 Barcoded Labels: Line 1: For 5-digit scheme trays, use destination in City State Product. For 5-digit trays, use city, state, and 5-digit ZIP Code on mail. Price: 5-Digit	3-Digit/Scheme1 Trays: Required, 150 pieces to same 3-digit/scheme destination; bundling not permitted; only one overflow tray permitted per destination.2 Exception: After all full trays are prepared, one less-than-full tray must be prepared for any remaining pieces for each 3-digit/scheme of SCF serving post office where mail is verified. Barcoded Labels: For Line 1, use L002, Column B, for destination facility. Price: 3-Digit or AADC3	AADC Trays: Required, 150 pieces to same AADC; bundling not permitted; pieces within trays grouped by 3-digit/scheme destination; only one overflow tray permitted per destination.2 Barcoded Labels: For Line 1, use L801, Column B for destination facility. Price: AADC	Mixed AADC Trays: Required for all remaining pieces placed in mixed AADC trays; pieces within trays grouped by AADC tray; only one less-than-full mixed AADC tray permitted per mailing. Barcoded Labels: For Line 1, use L201. For mail originating in 3-digit ZIP Codes in Column A, use "MXD" followed by city/state/3-digit ZIP Code in Column C. Price: Mixed AADC
Bundling required for mailings consisting entirely of card-size pieces and for pieces in overflow and less-than-full trays. The maximum thickness for a bundle is 6 inches.

1For the 5-digit price, prepare all possible 5-digit scheme trays, then prepare all possible 5-digit trays. Mailers must prepare all possible 3-digit scheme trays, then prepare all possible 3-digit trays. 2Instead of preparing overflow trays with fewer than 150 pieces, mailers may include pieces in the next tray level if it results in at least 150 pieces in that tray. The price is based on the overflow tray that would have been made (i.e., pieces placed in a 3-digit tray in lieu of 5-digit overflow trays are eligible for the 5-digit price). Pieces placed in the next tray level must be grouped by destination and placed in the front of the tray. This option may be used selectively for 3-digit/scheme and AADC ZIP Codes. The overflow option does not apply to 3-digit origin trays. 3AADC price for any 3-digit/scheme tray for the origin SCF area containing fewer than 150 pieces.

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