QSG 240a Discount Letters and Cards - Standard Mail Nonmachinable Let

ARCHIVED QSG - NOV 07, 2011

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Quick Service Guide 240a

Commercial Letters and Postcards

Standard Mail Nonmachinable Letters
November 7, 2011
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Content (243.2.0)

Letters containing mailable items not required to be sent using First-Class Mail can be sent using Standard Mail. Standard Mail is typically used for advertisements and flyers. Additional content restrictions must be met for authorized nonprofit mailers (703.1.0).

Eligibility Standards (243.5.0)

Mailings of 200 or more addressed pieces sorted and marked as described below. All pieces must meet one of the nonmachinable criteria in 201.2.0. Pieces are eligible if not required to be mailed at First-Class Mail prices or not eligible for Periodicals prices. Nonprofit prices require specific authorization (703.1.0).

Each piece must include a complete delivery address with correct ZIP Code or ZIP+4 code.

A certified process (243.3.8) must be used within 12 months before mailing to ensure accuracy of 5-digit ZIP Codes.

Mailers can apply Repositionable Notes for an additional charge. See 705.22.0.

Addresses on all pieces must be updated within 95 days before mailing through a USPS-approved address update method (e.g., ACS, NCOA^Link, FASTforward, or the appropriate ancillary service endorsement (except Forwarding Service Requested) under 507.1.5.3). For an overview of the Move Update standards, see Quick Service Guide 230a.

Postage Payment and Documentation (244)

Precanceled stamp (604.3.0), meter (604.4.0), or permit imprint (604.5.0).

Additional standards apply to mailings of nonidentical-weight pieces.

Documentation:

Postage statement:

Regular: PS Form 3602-R, PS Form 3602-EZ, or approved facsimile.

Nonprofit: PS Form 3602-N, PS Form 3602-NZ, or approved facsimile.

Supporting documentation: required unless correct price is affixed to each piece or unless each piece is of identical weight and separated by price when presented for acceptance; documentation generated by PAVE-certified software (or printed in standardized format).

Mail preparation (245)

Marking on each piece in the postage area (202.3.0):

Regular: “Presorted Standard” or “PRSRT STD,” “Standard” or “STD.”
Nonprofit: “Nonprofit Organization” or “NONPROFIT ORG.” or “NONPROFIT.”

When preparing full trays, mailers must fill all possible 2-foot trays first; if there is mail remaining for the presort destination, mailers must use a combination of 1-foot and 2-foot trays that result in the fewest total number of trays for that presort level.

Use 2-inch tray label (245.4.0).

Trays on pallets (705.8.5) are permitted and preferred.

Trays sleeved and strapped (245.3.4). See 245.3.5 for exceptions to strapping for mailings that originate and destinate in delivery area of same SCF. Strapping not required on trays placed on 5-digit, 3-digit, and SCF pallets that are secured with stretchwrap.

Enter and Deposit (246)

Mailing entered at an acceptance point designated by USPS.

Preparation


Bundling and Traying Sequence (245.5.4)
5-Digit Bundles: Required, pieces must be bundled if 10 or more pieces to same 5-digit ZIP Code; fewer than 10 pieces in a bundle not permitted. Except for card-size pieces, bundling not required if sufficient quantity to fill a 5-digit tray. Labels: Red Label 5 or optional endorsement line (OEL) (708.7.0).	3-Digit Bundles: Required, pieces must be bundled if 10 or more pieces to same 3-digit ZIP Code prefix; fewer than 10 pieces in a bundle not permitted.¹ Labels: Green Label 3 or OEL.	ADC Bundles: Required, pieces must be bundled if 10 or more pieces to same ADC (see L004); fewer than 10 pieces in a bundle not permitted.¹ Labels: Pink Label A or OEL.	Mixed ADC (Required) Bundles: Any remaining pieces must be bundled in mixed ADC bundles. Labels: Tan Label X or OEL.

Trays: Required, 150-piece minimum for pieces to same 5-digit ZIP Code; bundling not required; overflow mail permitted.² Labels: For Line 1, use city, state, and 5-digit ZIP Code on mail. For Line 2, use “STD LTR 5D MANUAL.” Price: Nonmachinable 5-Digit	Trays: Required, 150-piece minimum for bundles to the same 3-digit ZIP Code; overflow mail permitted.^{2, ³} Labels: For Line 1, use L002, Column A, for destination facility. For Line 2, use “STD LTR 3D MANUAL.” Optional: Tray may be prepared for any remaining bundles for each origin 3-digit ZIP Code prefix. Price: Nonmachinable 3-Digit or Nonmachinable ADC⁴	Trays: Required, 150-piece minimum for bundles to same ADC (see L004); overflow mail permitted.^{2, 3} Labels: For Line 1, use L004, Column B, for destination facility. For Line 2, use “STD LTR ADC MANUAL.” Price: Nonmachinable ADC	Trays: Required for any remaining bundles placed in mixed ADC trays. Labels: For Line 1, use “MXD” followed by city, state, and ZIP Code of origin ADC facility in L011, Column B. For Line 2, use “STD LTR MANUAL WKG.” Price: Nonmachinable Mixed ADC

¹	Mailers must bundle pieces in less-than-full trays and all pieces in mailings consisting entirely of card-sized pieces.

²	Except as noted in footnote 1, bundling not required if sufficient quantity to fill a tray and none of the mail in the tray would have been more finely sorted if bundled (245.2.5).

Mailers may include overflow pieces in an existing qualified tray of at least 150 or more pieces at either of the next two tray levels. For example, 50 overflow pieces for ZIP Code 03431 may be placed in an existing 3-digit 034 tray, or if no 034 tray exists, in an existing ADC 030 tray. The 50 overflow pieces would still qualify for the 5-digit price if the total number of pieces for 03431 is 150 or more.

⁴	Nonmachinable ADC price for pieces placed in 3-digit origin/entry tray.