DMM TOC > 400 Commercial Parcels > 450 Parcel Select454 Postage Payment and Documentation1.0 Basic Standards for Postage Payment1.1 Postage Payment OptionsMailing fees must be paid for the current 12-month period at the Postal Service facility where postage is paid for the mailing. a. Permit imprint may be used for identical-weight pieces provided the mail can be separated at acceptance into groups that each contain pieces subject to the same zone and same combination of prices (e.g., all are zone 4, with a NDC presort discount and a barcode discount). b. Except for plant-verified drop shipments (see 705.15.0), Electronic Verification System (eVS) shipments (see 705.2.9), and metered mail drop shipments (see 705.18.0), the mailer must have a meter license or permit imprint authorization at the destination facility parent Post Office for mailings deposited for entry at a DNDC or ASF, at a DSCF, or at the parent Post Office of a DDU. Except for manifested mail using eVS under 705.2.9, postage and fees are paid to the Post Office that verifies the mailings. The mailer must ensure that Form 8125 accompanies plant-verified drop shipments along with mailing documentation. 1.2 NDC as AgentThe DNDC may verify and accept mail if authorized by PS Form 4410, Authorization for NDC Acceptance, to act as an agent for the parent Post Office where the mailer's account, or license is held (see Exhibit 1.2). Exhibit 1.2 NDC/ASF Parent Post Office
1.3 Completing Postage StatementsAll metered and permit imprint mailings of 50 pieces or more, except manifested mail using eVS under 705.2.9, must be accompanied by a postage statement completed and signed by the mailer (in duplicate if the mailer wants a receipted copy). A change made to any postage statement requires the mailer (agent) to correct the postage statement and document the correction. 1.4 DocumentationMailings must be documented as follows: a. Postage Statement. A complete, signed postage statement, using the correct USPS form or an approved facsimile, must accompany each mailing. b. Other Documentation. When presented for acceptance, documentation of postage by entry office and presort level (e.g., by DNDC, ONDC Presort and NDC Presort mail and by 5-digit ZIP Code for DSCF and DDU prices) is required under 705.2.0 through 705.4.0 in Advanced Preparation and Special Postage Payment Systems. Except for DSCF, mail palletized under the alternate preparation option that requires separate documentation, other documentation is not required when the correct price is affixed to each piece, or when each piece is of identical weight and the pieces are separated by zone and within each zone are grouped by pieces subject to the same combination of prices. DSCF mail palletized under the alternate preparation option in 705.8.0 must submit the detailed documentation required in 705.8.20.2. 1.5 Basic Documentation StandardsUnless manifested using eVS under 705.2.9, mailings presented to the USPS generally require documentation. Supporting documentation of postage is required unless the correct price is affixed to each piece or each piece is of identical weight and the pieces are separated by postage when presented for acceptance. Documentation describes the preparation, price level, and content of the mailing; details the volume and postage data; and, by comparison with the actual mailing it describes, supports the claims contained on the postage statement accompanying the mailing and allows the USPS to verify its accuracy. Documentation must be submitted when specified for the price claimed or payment method used. 1.6 Preparing DocumentationAs provided by standards, documentation may be presented in abbreviated form or on computer-readable media. Required documentation must be presented with every mailing unless, by standard, it may be provided to support multiple mailings or mailings that are part of the same job or cycle. 1.7 Multiple StandardsIf multiple documentation standards apply to the same mailing, only one set of documentation is necessary if it provides enough information to meet all applicable standards. Redundant or duplicate documentation is not required simply to meet individual standards. 1.8 Providing Additional InformationThe postmaster of the office of mailing may require additional information if the documentation submitted does not allow the corresponding mailing to be verified. Failure to provide information is sufficient reason for the USPS to refuse a mailing. The mailer may appeal any determination to the PCSC under 607. 1.9 Reporting Multiple Mailings on One StatementEach group of pieces prepared as a separate mailing must be presented with a postage statement using the correct USPS form for the price and postage payment method. A mailer may report more than one mailing from a single job on the same postage statement if: the mailings are presented at the same time for verification; the pieces are in the same processing category; each mailing separately meets all applicable eligibility standards; and the number of pieces in each mailing is separately reported on the postage statement. 1.10 Facsimile Postage StatementsFacsimile postage statements must contain data and elements in locations as close as possible to where they appear on the USPS form. Data fields that do not pertain to information and prices claimed in the mailing, and other extraneous information that appears on the USPS form, do not have to be included. Facsimiles must include all other information pertaining to the mailing such as the postage payment method (e.g., permit imprint), and four-digit form number (hyphen and suffix optional). All parts, and line numbers within each part, must reflect those on the USPS form. In some cases, this can include fields from multiple USPS forms onto a single facsimile. Most importantly, the facsimile must fully and exactly reproduce the "Certification" and "USPS Use Only" fields that appear on the USPS form. A facsimile postage statement produced by software certified by the USPS Presort Accuracy Validation and Evaluation (PAVE) or Manifest Analysis and Certification (MAC) program is considered a USPS-approved form for these standards. Others may be approved by the entry office postmaster.
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