Registration Notification Forms
This Customer Support Ruling
determines whether computer-generated "notification
of birth registration forms" contain “personal information” and are
mailable only at First-Class Mail or Express Mail rates.
(DMM) 233.2.3*, prescribes that matter
containing personal information must
be mailed as First-Class Mail (or Express Mail). Personal
information is any information specific to the addressee.
The notification of
birth registration is a blank printed form that is completed by
computer. It is mailed to the parents of a newborn child as
verification that the child's birth certificate has been filed with
the Department of Vital Statistics of a State and to provide the
parents with the particulars about how to get a certified copy of
the child's birth certificate. A computer is used to print the
following information in the blank spaces on the form: (1) the
child's last name, first name, and middle name/initial; (2) sex; (3)
place of birth; (4) date of birth; (5) age of mother and father; (6)
county, and; (7) certificate number. The form also contains a
printed message informing the addressee of the following
information: (a) of the place where the original document will be on
permanent file; (b) what to do to obtain a certified copy, and; (c)
the cost of the service. In addition, it requests the recipient to
correct errors in black ink and return the form to the Department of
notification of birth registration form contains personal
information and is, therefore, subject to the First-Class Mail or
Express Mail rates of postage in accordance with the provisions of
the above regulation.
*See also DMM 133.3, 333.2, and 433.2.
United States Postal Service
Washington DC 20260-3436