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Postal Explorer > International Mail Manual - Issue 32 > 5 Nonpostal Export Regulations > 520 Shipper's Export Declaration
521 Description
521.1 Commerce Form 7525-V, Shipper's Export Declaration
U.S. Department of Commerce regulations require shippers mailing
merchandise to foreign countries for commercial purposes to file a Shipper's
Export Declaration (SED) on Commerce Form 7525-V with the Post Office
facility at the time of mailing. Under these regulations, shippers who wish to
correct a previously filed export declaration must promptly submit a
photocopy, carbon, or other legible copy of the originally filed Shipper's
Export Declaration on which the incorrect data are neatly lined out and the
correct data are entered, to the postmaster at the Post Office facility where
the shipment was mailed. Corrected copies should show the words
Correction Copy conspicuously in the upper right of the form.
521.2 Magnetic Tapes
The Commerce Department authorizes some companies to submit magnetic
tapes to the Census Bureau in lieu of filing Shipper's Export Declaration.
Packages presented for mailing by authorized companies will bear an
endorsement such as "NO SED REQUIRED, SECT 30.39 FTSR,
S.A.S.-S.M." Packages bearing this or a similar endorsement may be
accepted for mailing without Commerce Form 7525-V.
522 When Required
522.1 Mandatory Filing
Commerce Form 7525-V must be filled out and presented to the Post Office
facility at the time of mailing for any of the following commercial purposes:
a. Merchandise exceeding $500 in value sent by one business concern to
another business concern:
(1) From the United States (for the purposes of this chapter, the term
United States refers to the 50 states and the District of Columbia),
Puerto Rico, or the Virgin Islands of the United States to any
foreign country, or to the Caroline Islands, the Northern Mariana
Islands, or the Marshall Islands.
(2) From the United States to Puerto Rico or the Virgin Islands of the
United States.
(3) From Puerto Rico to the United States or the Virgin Islands of the
United States.
b. Any article covered by a validated export license or a distribution
license from the Bureau of Trade Regulation, U.S. Department of
Commerce, regardless of value or whether the sender or addressee is
a business concern. (See 531 for licensing requirements.)
522.2 Exceptions
Commerce Form 7525-V is not required when the following goods are
mailed:
a. Catalogs, instruction books, and other advertising matter or magazines,
newspapers, and periodicals.
b. Shipments of technical data, regardless of value or whether they are
covered by export licenses. (See 530 for the shipment of technical data
of a general nature, and 540 for the shipment of technical data relating
to munitions.)
c. Shipments by companies authorized to submit magnetic tapes to the
Census Bureau in lieu of filing Shipper's Export Declaration, as
provided in 521.2.
d. Goods that involve no commercial consideration, except shipments
described in 522.1b.
523 How to Obtain Commercial Forms
Occasional shippers may obtain Commerce Form 7525-V free of charge at
Post Office facilities and Department of Commerce district offices.
Regular exporters may purchase copies of Commerce Form 7525-V from:
SUPERINTENDENT OF DOCUMENTS
US GOVERNMENT PRINTING OFFICE
941 N CAPITOL ST NE
WASHINGTON DC 20402-9371
from District Directors of Customs or from Commerce Department district
offices. Copies may be privately printed, if they conform in every respect to
the official form.
Postmasters may obtain supplies, without cost, for limited distribution to
occasional shippers from:
FOREIGN TRADE DIVISION
BUREAU OF THE CENSUS
4600 SILVER HILL RD
SUITLAND MD 20746-2401
524 How to Prepare Shipper's Export Declaration
(Commerce Form 7525-V)
Only one copy of Commerce Form 7525-V is required for each shipment that
may include any number of items mailed by one sender on the same day to
one addressee.
Export declarations must be signed in ink, but need not be notarized.
The following items on Commerce Form 7525-V must be filled in by the
sender of a postal shipment:
a. Item 1. Location (city and state) of Post Office facility where shipment is
being mailed. (Insert in space on the form reading "From. . .(U.S. port
of export).")
b. Item 3. Name and address of exporter.
c. Item 4. Name and address of forwarding agent, if any.
d. Item 5. Name and address of ultimate consignee.
e. Item 6. Name and address of intermediate consignee, if any.
f. Item 8. Country of final destination.
g. Item 10. Number of packages being mailed: description of
merchandise and export license number and expiration date, or general
license symbol.
h. Item 13. Schedule B, commodity number.
i. Item 14. Net quantity of merchandise, in Schedule B units.
j. Item 15. Value of merchandise.
k. Item 19. Signature.
The description of contents and quantity must be in the detail required by the
most-current edition of Schedule B, Statistical Classification of Domestic and
Foreign Commodities Exported From the United States. General
descriptions - such as dry goods, groceries, or millinery - are not sufficient.
Quantities and values must be given in whole numbers only. Fractions should
be rounded to the nearest whole number.
For validated license shipments (see 533) and those under general license
GLV (see 532.132), include directly below the Schedule B number the
applicable four-digit Export Commodity Control Number (on the "Commodity
Control List" part 339.1 of the Export Administration Regulations). Enclose
each Export Commodity Control Number (ECCN) in parentheses.
The shipper may obtain copies of Schedule B for a nominal charge from:
SUPERINTENDENT OF DOCUMENTS
US GOVERNMENT PRINTING OFFICE
941 N CAPITOL ST NE
WASHINGTON DC 20402-9371
from District Directors of Customs or from Commerce Department district
offices located in principal cities of the United States.
525 Handling and Disposal of Shipper's Export
Declaration
When Commerce Forms 7525-V or corrected copies of Commerce Forms
7525-V are presented at a Post Office facility in accordance with 522, they
must be postmarked in the lower left corner. One copy must then be sent to:
FOREIGN TRADE PROCESSING UNIT
BUREAU OF THE CENSUS
1201 E 10TH ST
JEFFERSONVILLE IN 47132-0001
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