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Postal Explorer pe.usps.com |
1.0 Rates and Fees for First‑Class Mail
2.0 Content Standards for First‑Class Mail Letters
3.0 Basic Standards for First‑Class Mail Letters
4.0 Additional Eligibility Standards for Nonautomation First‑Class Mail Letters
5.0 Additional Eligibility Standards for Automation Rate First‑Class Mail (and Carrier Route) Letters
Postage is based on the rate that applies to the weight (postage) increment of each addressed piece. [P013.2.1]
First‑Class rates are charged per ounce or fraction thereof; any fraction of an ounce is considered a whole ounce. For example, if a piece weighs 1.2 ounces, the weight (postage) increment is 2 ounces.The minimum postage per addressed piece is that for a piece weighing 1 ounce. [P013.2.3]
201.1.2, Physical Standards for Cards Claimed at Card Rates: [R100.2.1]
201.1.2, Physical Standards for Cards Claimed at Card Rates: $0.194 each. [R100.4.1]
201.1.2, Physical Standards for Cards Claimed at Card Rates: [R100.5.1]
201.1.2, Physical Standards for Cards Claimed at Card Rates: $0.183 each. [R100.6.1]
201.1.2, Physical Standards for Cards Claimed at Card Rates: [R100.7.1]
Cards meeting the standards in 201.1.2, Physical Standards for Cards Claimed at Card Rates: $0.170 each. [R100.8.1]
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Surcharge per Presorted and automation rate piece (see 201.2.1, Criteria for Nonmachinable Letters, and 4.3, Nonmachinable Surcharge for Letter‑Size Pieces): $0.055. [R100.12.0]
Determine single‑piece weight and weight (postage) increment for each addressed piece as prescribed in 1.19 and 1.2, Rate Computation for First‑Class Mail Letters. For First‑Class Mail, affix postage to each piece under 234.2.2, Affixed Postage for Presorted First‑Class Mail, or, for permit imprint mailings, multiply the number of addressed pieces at each rate increment (and in each rate category, if applicable) by the corresponding postage rate, add the unrounded products, and round off the total postage to the nearest whole cent. [P013.6.0]
To determine single‑piece weight in any mailing of nonidentical‑weight pieces, weigh each piece individually. To determine single‑piece weight in a mailing of identical-weight pieces, weigh a sample group of at least 10 randomly selected pieces and divide the total sample weight by the number of pieces in the sample. Express all single‑piece weights in decimal pounds rounded off to four decimal places. [P013.1.3]
All mailable matter may be sent as First‑Class Mail, except Customized MarketMail under 705.1.0 or other matter prohibited by the respective standards. [E110.1.1]
Matter wholly or partially in handwriting or typewriting must be mailed as First‑Class Mail or Express Mail, except authorized additions to Periodicals, Standard Mail, and Package Services and written or typewritten matter in Library Mail and Media Mail, as permitted by the corresponding standards. [E110.1.2]
Matter that has the character of actual and personal correspondence must be mailed as First‑Class Mail or Express Mail. [E110.1.4]
Bills and statements of account must be mailed as First‑Class Mail or Express Mail according to these definitions:
a. A bill is a request for payment of a definite sum of money claimed to be owing by the addressee to the sender or a third party. The mere assertion of a debt in a definite sum combined with a demand for payment is sufficient to make the message a bill.
b. A statement of account is the assertion of a debt in a definite amount owed by the addressee to the sender or a third party but does not necessarily contain a request or a demand for payment. The amount may be immediately due or may become due after a certain time or on demand or billing at a later date.
c. A bill or statement of account must present enough details of a debt to inform the debtor of the amount the debtor must pay to acquit himself or herself of the debt. Neither a bill nor a statement of account need state the precise amount if the bill or statement contains enough information to enable the debtor to determine the exact amount of the claim asserted.
d. A bill or statement of account does not lose that character just because the amount claimed is not, in fact, owing or may not be legally collectible. [E110.1.5]
These are examples of material that must be mailed at First‑Class Mail or Express Mail rates:
a. Handwritten or typewritten matter, including identical copies prepared by automatic typewriter and manifold or carbon copies of this matter. Handwritten or typewritten matter does not include all matter produced by computers, but computer‑prepared material is subject to First‑Class postage if it has the character of actual and personal correspondence.
b. Autograph albums containing writing.
c. Notebooks or blank books containing written or typewritten entries or stenographic or shorthand notes.
d. Blank printed forms filled out in writing, such as notices, certificates, and checks, either canceled or uncanceled.
e. Printed price lists containing written figures changing individual items.
f. Printed cards or letters bearing a written date, where the date is not the date of the card but gives information about when something is to occur or has occurred.
g. Any matter marked "Postcard" or "Double Postcard." [E110.1.6]
Matter closed against postal inspection includes First‑Class Mail and Express Mail. The USPS may open mail other than First‑Class Mail or Express Mail to determine whether the proper rate of postage is paid. Material wrapped or packaged so that it cannot be examined easily or examined without destruction or serious damage is closed against postal inspection and is charged the appropriate First‑Class Mail or Express Mail rate. [E110.1.3]
All First‑Class Mail is subject to limitations for air transportation. Generally, all mailable matter may be transported by aircraft, unless restricted in 601.10.0, Hazardous Materials. [E110.2.0]
All pieces of First‑Class Mail must:
a. Meet the basic standards for First‑Class Mail in 2.0, Content Standards for First‑Class Mail Letters.
c. Meet the applicable standards in 234, Postage Payment and Documentation, and 1.0, Rates and Fees for First‑Class Mail.
d. Be part of a single mailing of at least 500 pieces of Presorted First‑Class Mail.
e. Meet the applicable physical standards in:
1. 201.1.0, Physical Standards for Machinable Letters and Cards.
2. 201.2.0, Physical Standards for Nonmachinable Letters.
3. 201.3.0, Physical Standards for Automation Letters and Cards.
f. Bear a delivery address that includes the correct ZIP Code or ZIP+4 code and that meets these address quality standards:
1. The Move Update standard in 3.3.
2. The ZIP Code accuracy standard in 3.4.
3. If an alternative addressing format is used, the additional standards in 602.3.0. [E130.1.1 and E130.3.1]
A First‑Class Mail presort mailing fee must be paid once each 12‑month period at each office of mailing by any person or organization entering mailings at automation or Presorted First‑Class Mail rates. Payment of one fee allows a mailer to enter mail at all those rates. Persons or organizations paying this fee may enter mail of their clients as well as their own mail. The fee may be paid in advance only for the next 12 months and only during the last 60 days of the current service period. The fee charged is that which is in effect on the date of payment. [E110.4.1]
The Move Update standard is a means of reducing the number of mailpieces in a mailing that require forwarding or return by the periodic matching of a mailer's address records with customer‑filed change‑of‑address orders received and maintained by the USPS. For the purposes of this standard, address means a specific address associated with a specific occupant name. Addresses subject to the Move Update standard must meet these requirements:
a. Each address and associated occupant name used on the mailpieces in a mailing must be updated within 185 days before the mailing date, with one of the USPS‑approved methods in 3.3.2.
b. Each individual address in the mailing is subject to the Move Update standard.
c. If an address used on a mailpiece in a mailing at one class of mail and rate is updated with an approved method (e.g., Address Change Service), the same address may be used during the following 185 days and meets the Move Update standard. [A030.1.1]
d. Except for mail bearing an alternative address format, addresses used on pieces claiming First‑Class Mail Presorted rates, regardless of any required surcharge, must meet the Move Update standard. [A030.1.2 and A0301.3]
The following methods are authorized for meeting the Move Update standard:
a. Address Change Service (ACS).
b. [02-03-05] National Change of Address Linkage System (NCOALink).
c. FASTforward Mailing List Correction (MLC).
d. FASTforward MLOCR processes if used each time before mail entry. If a mailpiece that initially uses FASTforward MLOCR processing is rejected and then entered into a Direct View Encoding Desk (DVED) operation (or similar system), the piece does not meet the Move Update standard. The name and address information on the piece must then be processed through a FASTforward RVE system to meet the Move Update standard. FASTforward RVE processes also meet the Move Update standard if used each time before mail entry.
e. Mailer Move Update Process Certification and USPS‑approved alternative methods for mailers with legitimate restrictions on incorporating USPS‑supplied change‑of‑address information into their mailing lists. The National Customer Support Center (see 608.8.1 for address) administers and approves both Mailer Move Update Process Certification and alternative methods.
f. Ancillary service endorsements under 507.1.5.1, First‑Class Mail and Priority Mail, except "Forwarding Service Requested." [A030.1.4]
The mailer's signature on the postage statement certifies that the Move Update standard has been met for each address in the corresponding mailing presented to the USPS. [A030.1.5]
The ZIP Code accuracy standard is a means of ensuring that the 5‑digit ZIP Code in the delivery address correctly matches the delivery address information. For the purposes of this standard, address means a specific address associated with a specific 5‑digit ZIP Code. Addresses used on pieces claiming certain rates under 3.4.1d that are subject to the ZIP Code accuracy standard must meet these requirements:
a. Each address and associated 5‑digit ZIP Code used on the mailpieces in a mailing must be verified and corrected within 12 months before the mailing date with one of the USPS‑approved methods in 3.4.2.
b. Each individual address in the mailing is subject to the ZIP Code accuracy standard.
c. If an address used on a mailpiece in a mailing at one class of mail and rate is verified and corrected with an approved method, the same address may be used during the following 12 months to meet the ZIP Code accuracy standard required for mailing at any other class of mail and rate. [A030.2.1]
d. Except for mail bearing a simplified address, addresses used on pieces claiming First‑Class Mail rates, regardless of any required surcharges, must meet the ZIP Code accuracy standard. [A030.2.2 and A030.2.3]
The following methods are authorized for meeting the ZIP Code accuracy standard:
a. For computerized lists, Coding Accuracy Support System (CASS)‑certified address matching software and current USPS City State Product, within a mailer's computer systems or through an authorized service provider.
b. For manually maintained lists or small computerized lists, options include the following:
1. Current USPS Publication 65, National Five‑Digit ZIP Code and Post Office Directory.
2. Surveys of addressees on mailer's address list inquiring about the accuracy of ZIP Code information.
3. Any mailing list service in 507.6.0.
4. An authorized service provider.
5. CASS‑certified matching software.
6. USPS Web site www.usps.com. [A030.2.4]
The mailer's signature on the postage statement certifies that the ZIP Code accuracy standard has been met for each address in the corresponding mailing presented to the USPS. [A030.2.5]
In addition to the standards in 3.0, Basic Standards for First‑Class Mail Letters, all pieces in a First‑Class Mail Presorted rate mailing must be marked, sorted, and documented as specified in 235.5.0, Preparation for Nonautomation Letters. [E130.3.1]
Any POSTNET barcode on a mailpiece in a nonautomation First‑Class mailing must be correct for the delivery address and meet the standards in 202.5.0, Barcode Placement, and 708.3.0, Coding Accuracy Support System (CASS). [E130.1.2]
The nonmachinable surcharge in 1.16 applies to letter‑size pieces that weigh 1 ounce or less and meet one of the following criteria:
a. Meet one or more of the nonmachinable characteristics in 201.2.1. Pieces mailed at the card rate are not subject to the nonmachinable surcharge.
b. For which the mailer chooses the manual only ("do not automate") option. Pieces mailed at the card rate may choose this option but are not subject to the surcharge. [E130.3.3]
All pieces in a First‑Class Mail automation rate mailing must:
a. Meet the basic standards for First‑Class Mail in 3.0.
b. Be part of a single mailing of at least 500 pieces of automation rate First‑Class Mail.
c. Meet the physical standards in 201.3.0, Physical Standards for Automation Letters and Cards.
d. Bear a delivery address that includes the correct ZIP Code, ZIP+4 code, or numeric equivalent to the delivery point barcode (DPBC) and that meets these address quality standards:
1. The address matching and coding standards in 5.6, Address Standards for Barcoded Pieces, and 708.3.0, Coding Accuracy Support System (CASS).
2. If the automation carrier route rate for letter‑size mail is claimed, the additional carrier route accuracy standard in 5.2.
e. Bear an accurate barcode meeting the standards in 202.5.0, Barcode Placement, either a DPBC (if a card or letter) or a ZIP+4 barcode or DPBC (if a flat), either on the piece or on an insert showing through a barcode window.
f. Be marked, sorted, and documented as specified in 235.6.0, Preparation for Automation Rate Letters, for letters and cards. [E140.1.1]
The carrier route accuracy standard is a means of ensuring that the carrier route code correctly matches the delivery address information. For the purposes of this standard, address means a specific address associated with a specific carrier route code. Addresses used on pieces claiming certain rates under 5.2.2 that are subject to the carrier route accuracy standard must meet these requirements:
a. Each address and associated carrier route code used on the mailpieces in a mailing must be updated within 90 days before the mailing date with one of the USPS‑approved methods in 5.2.4. For the First‑Class Mail automation carrier route rate, USPS City State Product information must also be updated within 90 days before the mailing date.
b. Each individual address in the mailing is subject to the carrier route accuracy standard.
c. If the carrier route code (and accuracy) of an address used on a mailpiece in a carrier route mailing at one class of mail and rate is updated with an approved method, the same address may be used during the following 90 days to meet the carrier route accuracy standard required for mailing at any other class of mail and rate. [A030.3.1]
Except as provided in 5.2.3, addresses used on pieces claiming automation carrier route rates for First‑Class Mail, regardless of any required surcharges, must meet the carrier route accuracy standard. [A030.3.2]
The carrier route accuracy standard does not apply to mail of any class bearing a simplified address format under 602.3.0, Use of Alternative Addressing. [A030.3.3]
Carrier route coding must be performed using CASS‑certified software and the current USPS Carrier Route Product or another Address Information System (AIS) product containing carrier route information subject to 509.1.0, Address Information System Products, and 708.3.0, Coding Accuracy Support System (CASS). [A030.3.4]
The mailer's signature on the postage statement certifies that the carrier route accuracy standard has been met for each address in the corresponding mailing presented to the USPS. [A030.3.5]
Maximum weight limit for First‑Class Automation (see 201.3.14.5, Heavy Letter Mail, for pieces heavier than 3 ounces) mail is 3.3 ounces (0.2063 pound). [C810.2.3]
Automation rates apply to each piece that is sorted under 235.6.0 into the corresponding qualifying groups:
a. Pieces in full carrier route trays, in carrier route groups of 10 or more pieces each placed in 5‑digit carrier routes trays, or in carrier route bundles of 10 or more pieces each placed in 3‑digit carrier routes trays qualify for the carrier route rate. Preparation to qualify for the carrier route rate is optional and need not be done for all carrier routes in a 5‑digit area.
b. Groups of 150 or more pieces in 5‑digit or 5‑digit scheme trays qualify for the 5‑digit rate. Preparation to qualify for the 5‑digit rate is optional and need not be done for all 5‑digit or 5‑digit scheme destinations.
c. Groups of 150 or more pieces in 3‑digit or 3‑digit scheme trays qualify for the 3‑digit rate.
d. Groups of fewer than 150 pieces in origin 3‑digit or origin 3‑digit scheme trays and all pieces in AADC trays qualify for the AADC rate.
e. All pieces in mixed AADC trays qualify for the mixed AADC rate. [E140.2.0]
The automation carrier route rate is available only for letter‑size mail and only for those 5‑digit ZIP Code areas identified with an "A" or "B" in the Carrier Route Indicators field in the USPS City State Product used for address coding. [E140.1.3]
To qualify for automation rates, addresses must be sufficiently complete to enable matching to the current USPS ZIP+4 Product when used with current CASS‑certified address matching software. Standardized address elements are not required. Any barcode that appears on a mailpiece claimed at an automation rate must be the correct barcode for the corresponding delivery address on the piece. [A800.1.1]
A numeric ZIP+4 code must consist of five digits, a hyphen, and four digits. [A800.1.2]
A numeric equivalent of the delivery point barcode (DPBC) consists of five digits followed by a hyphen and seven digits as specified in 202.5.6. The numeric equivalent is formed by adding three digits directly after the ZIP+4 code. [A800.1.3]
Addresses must include the correct street number, predirectional, street name, suffix, and postdirectional that are input to obtain a match with the current USPS ZIP+4 Product. [A800.2.2]
An address must include a firm name when necessary to obtain a match with the finest level of ZIP+4 code in the USPS ZIP+4 Product. If an address contains a firm name assigned a unique ZIP+4 code in the USPS ZIP+4 Product, the unique ZIP+4 code must be used. If the firm name is not one assigned a unique ZIP+4 code in the USPS ZIP+4 Product and the apartment/suite number is included in the address, the ZIP+4 code for the range in which the apartment/suite number appears must be used in that address. If the firm name does not correspond to a firm name that has a unique ZIP+4 code assigned in the USPS ZIP+4 Product and the apartment/suite number is not included in the address, the ZIP+4 code for the building must be used. [A800.2.1]
If a secondary address designator (e.g., an apartment number) is shown in the address, the mailpiece must show the appropriate ZIP+4 code representing the range for that secondary address as contained in the current USPS ZIP+4 Product. If a secondary address designator is required to obtain an exact match with the finest level of ZIP+4 code in the USPS ZIP+4 Product but the information is not available, the alternative ZIP+4 code or ZIP+4 or delivery point barcode for the building must be used. [A800.2.3]
If a rural route or highway contract route box number is included in the address, the mailpiece must show the appropriate ZIP+4 code representing the range for that box number as contained in the current USPS ZIP+4 Product. If a rural route or highway contract route box number is required to obtain a match with the finest level of ZIP+4 code but is not available, the alternative ZIP+4 code or ZIP+4 or delivery point barcode for the rural route or highway contract route must be used. If used, the rural route or highway contract route box number must be placed on the line immediately above the city/state/ZIP Code line. [A800.2.4]
A post office box address must contain a post office box number that can be exactly matched with the USPS ZIP+4 Product in effect. [A800.2.5]
All letter‑size reply cards and envelopes provided as enclosures in automation First‑Class Mail and addressed for return to a domestic delivery address must meet the standards in 201.3.0, Physical Standards for Automation Letters and Cards, for enclosed reply cards and envelopes. The mailer must certify that this standard has been met when the corresponding mail is presented to the USPS. [E140.1.4]
A card may be a single or double (reply) stamped card or a single or double postcard. Stamped cards are available from the Postal Service with postage imprinted on them. Postcards are commercially available or privately printed mailing cards. To be eligible for a card rate, a card and each half of a double card must meet the physical standards in 201.1.2 and the applicable eligibility and preparation standards for the rate claimed. Ineligible cards are subject to letter‑size rates. Cards may be prepared and mailed at the First‑Class Mail single‑piece card rate, Presorted card rate, or automation card rates. [E110.3.0]
Pieces claimed at card rates and pieces claimed at letter rates are subject to separate minimum volume criteria, but may be combined in the same mailing and reported on the same postage statement. [E130.3.2]