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330 Registered Mail

331 Description

Customers may use registered mail service for additional protection and security in dispatch and conveyance in the United States. For each registered item a mailing receipt is issued by the office of mailing and a record of delivery is maintained at the office of destination. Indemnity limits are much lower for registered mail than for insured mail and do not extend uniformly to damage or rifling of contents. In the United States registered mail items are handled separately from all other mail and are kept in a secure area with restricted access. In destination countries registered mail items are handled according to their own internal procedures.

332 Availability

Customers can purchase registered mail service when they send letter-post postcards and postal cards and matter for the blind. Registered mail service is not available in combination with parcel post or M-bags to one addressee. See Individual Country Listings for country-specific prohibitions and restrictions on registered mail service usage.

333 Fees and Indemnity Limits

333.1 Registration Fees

The registry fee for all countries is $7.90.

333.2 Indemnity Limit

Regardless of the declared value of a registered item the maximum amount of indemnity payable for loss damage or rifling is $44.86.

334 Processing Requests

334.1 Mailing Receipt and Registration Number

334.11 General Use

A receipt is issued for registered mail when it is accepted. For individual transactions PS Form 3806 Receipt for Registered Mail is used. When an average of three or more items are presented for registration at one time PS Form 3877 Firm Mailing Book for Accountable Mail may be used (see DMM 503). The registered number is determined by Label 200 Registered Mail a preprinted self-adhesive label with a number series of nine digits preceded by a Service Type Code of two alpha characters and followed by the Country Code of two alpha characters "US." Only labels printed by the Postal Service may be used on international registered mail.

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334.12 Sender's Responsibility

Sender must:

a. Enter the name and address of addressee on the mailing receipt before presenting the item for registration.

b. Declare the full value of mail presented for registration.

c. The sender should retain the receipt and must submit it if he or she subsequently wishes to make an inquiry about or file a claim for the registered item (see Chapter 9).

334.13 Accepting Clerk's Responsibility

Accepting clerk must:

a. Affix a Label 200 Registered Mail to the item in the lower left corner of the address side and enter the number in ink on the mailing receipt.

b. If requested by the sender show on the mailing receipt and on the Post Office record the time the item was accepted for mailing.

c. Enter the registration fee and postage plus the return receipt and the restricted delivery fee if applicable on the receipt.

d. Endorse mailing receipt "OFFICIAL PAID" or "OFF. PD." when federal government official mail is registered pursuant to 143.1.

334.14 Preparation

Items bearing an address in pencil or any other erasable format are not acceptable for registered mail service.

334.2 Marking

The accepting clerk must enter the following endorsements and special markings on each registered item:

a. Affix Label 200 as noted above. All registered mail of U.S. origin must bear a Label 200.

b. Place airmail Label 19-A or Label 19-B or the words "PAR AVION" on registered items prepaid for air if the sender has failed to do this.

c. Endorse the item for special services requested by the sender.

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334.3 Postmarking

334.31 Placement

Postmark registered items twice on the back on the crossing of the upper and lower flaps. If return receipts are used postmark partially on the receipt and partially on the flaps of the letter. Items sealed on the address side must be postmarked on the address side.

334.32 Registered Matter for the Blind

Postmark registered matter for the blind on the address side.

334.4 Sealing

334.41 Sender's Responsibility

Senders must securely seal letter-post items presented for registration. Wax or paper seals on envelopes must bear a distinctive mark of the sender and must be affixed in such a way as to allow sufficient space at the intersections of the flaps for postmarking. Self-sealing envelopes and items that appear to have been opened and resealed may not be registered.

334.42 Registered Matter for the Blind

Registered matter for the blind must not be sealed.

334.5 Return Receipt and Restricted Delivery

Return receipts and restricted delivery can be purchased for registered items to most countries. (See 340 and 350 and Individual Country Listings.)

335 Indemnity Claims and Payments

The sender must submit a mailing receipt to make an inquiry or file a claim (see chapter 9). Indemnity is provided for loss damage or rifling. If a registered article has been delivered to the addressee payment for damage and missing contents is paid to the addressee unless the addressee waives payment in writing in favor of the sender.

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336 Preparation

Items bearing an address in pencil or any other erasable format are not acceptable for registered mail service.

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